Youth policy baseline
Privacy Policy
This explains what StudentRecruit collects, why we collect it, who can see it, and how a student, a parent or guardian, or a school can change or remove it. We wrote it to be read, not to be skimmed past.
Version 2026.1 · Effective 2026-08-01 · privacy@studentrecruit.demo
Connecting Students to Opportunities.
StudentRecruit™, StudentRecruit Virtual Intern™, StudentRecruit Mentor Champions™, StudentRecruit Central™, StudentRecruit Previewz™, StudentRecruit Jobz™, StudentRecruit Assessments™, and related marks are trademarks of their respective owner.
At a glance
- Nothing about a minor is public by default. There is no public student directory and no search engine indexing of student records.
- A student record belongs to the student and, where the record came from a school program, to the organization that licensed StudentRecruit.
- We collect the smallest amount of information needed to run the feature a student actually uses.
- Employers, colleges, scouts and mentors only see what a student, and where required a parent, guardian or school, authorized for that audience.
- A student or guardian can request an export or a deletion at any time from Privacy and consent settings inside the app.
Plain-language summaries are provided to help you read the policy. The full sections below are the policy itself.
Information we collect
We collect what a student enters, what a school or program provides, and what the product generates while a student uses it.
- Account details: name, role, organization, grade or age band, and contact email for adults.
- Student record content: achievements, activities, service, arts, athletics stats, credentials, work samples and verification notes.
- StudentRecruit Virtual Intern activity: task responses, submitted work products, rubric scores and reviewer notes.
- Mentor Champion and Video Center activity: session requests, scheduling details, session chat, staff monitoring notes and session outcomes.
- Media a student uploads: intro videos, project photos, arts work and practice interview recordings.
- Speech to text: audio a student chooses to dictate, which is converted to text and then not retained as audio.
- Operational logs: access, verification, visibility changes and safety actions, kept for accountability.
Data minimization
If a feature does not need a piece of information, we do not ask for it, and if a piece of information stops being needed, it stops being kept.
- We do not collect home address, government identifiers, biometric identifiers, or precise device location.
- Students under 13 are not asked for a personal email or a personal phone number; organization staff and a guardian are the contact route.
- Free-text fields carry a reminder not to include health details, immigration status, or other sensitive information.
- Dictation audio is transcribed and discarded; the text stays under the student's control like anything else they typed.
Who can see a student record
Every item in a portfolio carries its own audience setting. If an audience is not turned on, that audience cannot see the item, even if they can see the student.
- Only me: visible to the student alone.
- Guardian: visible to a linked parent or guardian.
- School and organization staff: counselors, instructors and administrators in the student's own tenant.
- Mentor Champion: visible to a matched, screened mentor for the purpose of the mentoring relationship.
- Employer: visible to employers the student or their organization authorized.
- College admissions and college athletics: visible to those recruiters only when authorized, with athletics stats treated as a separate opt in.
Organization tenancy and FERPA-oriented handling
Each school, district, Job Corps center, nonprofit, workforce agency, college or employer network works inside its own isolated tenant.
- Where a record is a school record, the organization directs how it is used and StudentRecruit acts under that organization's instructions.
- Cross-tenant visibility does not happen by default. An employer or college sees a student only through an authorized sharing action.
- Directory-style information is not published, sold, or used for advertising, ever.
- Access, verification and sharing events are written to an audit trail the organization can review.
- This design is intended to support a FERPA review by the organization's counsel. It is not, by itself, a compliance certification.
Children under 13 and COPPA-oriented handling
Younger students use a reduced version of the product, and an adult has to approve the parts that involve other people.
- Middle school accounts are created through a school or program, not through open public signup.
- Verifiable parent or guardian consent, or school authorization acting on the parent's behalf where the organization's policy allows it, is required before mentoring, video sessions, media sharing or any external visibility.
- Under-13 accounts have no employer visibility, no college or athletics recruiting visibility, and no public profile of any kind.
- A parent or guardian may review, correct, export or delete their child's information, and may withdraw consent at any time.
- This design is intended to support a COPPA review. It is not, by itself, a compliance certification.
How long we keep information
Records stay while a student is active, and the organization sets what happens after that.
- An organization chooses a retention setting in the Implementation Center.
- A student keeps access to their own portfolio and credentials when they leave a program, unless the organization's policy says otherwise.
- Safety records and audit events are kept longer than ordinary content because they exist for accountability.
Service providers and integrations
We use a small number of providers to run the product, and we tell you what each is for.
- Occupational content is structured against the O*NET model so career exploration and StudentRecruit Virtual Intern share one vocabulary.
- Credential export targets Open Badges 3.0 and CLR 2.0 formats so a student can carry credentials elsewhere.
- Roster import targets the OneRoster 1.2 structure so an organization controls who exists in its tenant.
- Speech to text and realtime video run through processors under contract; audio and video are not used to train anyone's models.
- Integration targets are architecture targets. A live integration is only claimed once credentials and testing exist for that organization.
Your choices
A student, and where required a guardian, controls consent scope by scope inside Privacy and consent settings.
- Turn any audience on or off per item, or set a default for new items.
- Turn mentoring, video sessions, dictation, media sharing, employer visibility or recruiting visibility on or off.
- Block a person from requesting contact, and report anything that feels wrong from the Safety Center.
- Request an export of everything, or request deletion, and track the request status.
Changes and contact
If we make a meaningful change, we say so in the product before it takes effect and ask for acknowledgement again.
- Questions about privacy: privacy@studentrecruit.demo.
- Urgent safety concerns: safety@studentrecruit.demo and the in-product Safety Center.
- Current policy version 2026.1, effective 2026-08-01.
How this applies to each StudentRecruit feature
The same youth-policy baseline runs through every feature. This is where it lands.
| Feature | Rule that applies | Who can see it | Your control |
|---|---|---|---|
| StudentRecruit Mentor Champions | Screened mentors only, structured sessions, no private adult-to-minor messaging. | Matched mentor and monitoring staff in the student's tenant. | Mentor sessions consent scope, block a mentor, report from any session. |
| Video Center | Waiting room, staff monitor role, recording off unless everyone agreed in advance. | Invited participants and the assigned monitor. | Video sessions consent scope, leave a session, report during a session. |
| Speech to text | Audio is transcribed and discarded; text stays under student control. | Only the student, until the student saves the text somewhere with an audience. | Speech to text consent scope, edit the transcript before it is saved. |
| Student media | Private on upload, reviewed before external sharing, practice recordings never shared by default. | The student, plus audiences the student turned on after review. | Media sharing consent scope, per-item audience settings, take a share back. |
| StudentRecruit Virtual Intern | Simulated work with a published rubric; never presented as employment. | Student, reviewing staff, and audiences the resulting credential is shared with. | Credential sharing scope; a student can keep results private. |
| Employer access | Discovery limited to items marked for employers; no cross-tenant browsing. | Employers approved by the organization. | Employer visibility scope plus per-item audience settings. |
| College and athletic recruiting | Admissions and athletics are separate opt-ins; coach-verified stats stay with athletics. | College staff and scouts the organization approved. | College visibility and athletics visibility scopes. |
| Verification records | Every claim carries who verified it; a verification can be withdrawn and the change is logged. | Anyone authorized to see the underlying item. | Request a correction; audit trail is available to organization staff. |
| Organization tenancy | Isolated tenants; staff see only their own students. | Staff seats configured in the Implementation Center. | Organization consent workflow, retention setting, audit review. |
| Safety Center | Report anything, at any time, without needing proof; blocking is immediate and silent. | Designated safety staff in the student's tenant. | Report, block, escalate; guardians can see that a report exists. |
Written so your counsel can review it
These documents are structured for a FERPA and COPPA review by a school district, Job Corps center, nonprofit, workforce agency, college or employer network. StudentRecruit does not claim automatic compliance, certification, or an approved status with any regulator. Your organization decides whether this architecture meets its obligations, and your agreement with StudentRecruit governs your organization's workspace.
Privacy questions: privacy@studentrecruit.demo · Safety concerns: safety@studentrecruit.demo